Tempoh hayat penyimpanan dokumen secara dalam talian dapat dipanjangkan berbanding penyimpanan secara manual yang bergantung kepada tempoh hayat kertas dan tempoh penyimpanan dari Jabatan Arkib Negara. Kos pengurusan bagi pemurnian dokumen perjanjian dapat dijimatkan dan pegawai tidak lagi perlu hadir ke institusi pengajian bagi tujuan penyempurnaan pemurnian secara terus dokumen perjanjian. Berdasarkan situasi semasa dalam pandemik COVID-19, sekiranya proses kerja manual terus dilaksanakan seperti biasa, terdapat kebarangkalian yang tinggi untuk terjadinya perhimpunan berkumpulan dalam skala yang besar dan memberikan risiko kesihatan dan keselamatan kepada banyak pihak. Bagi melancarkan pelaksanaan Sistem ePROMISE, BMI telah menubuhkan tadbir urus projek yang terdiri dari dua (2) Jawatankuasa seperti berikut: Jawatankuasa Pemandu projek Pelaksanaan Modul Tandatangan Digital (Digital Signature) Dokumen Perjanjian Penajaan Jabatan Perkhidmatan Awam; dan Jawatankuasa Kerja Projek Pelaksanaan Modul Tandatangan Digital (Digital Signature) Dokumen Perjanjian Penajaan Jabatan Perkhidmatan Awam. Go Live Sistem ePROMISE telah dilaksanakan mulai 25 Ogos 2021 dan Sesi Outreach dalam talian bersama pelajar bagi menerangkan panduan untuk mengisi penjanjian secara digital juga telah diadakan mulai 25 Ogos 2021 hingga 31 Oktober 2021 serta melibatkan jumlah pelajar mengikut program seperti berikut: The shelf life of online document storage can be extended compared to manual storage, which depends on the shelf life of paper and the storage period from the National Archives Department. Management costs for refining agreement documents can be saved/reduced. Officers are no longer required to be present at educational institutions to complete the refining of agreement documents directly. Based on the current COVID-19 pandemic situation, there is a high probability of the occurrence of group gatherings on a large scale if the manual work process continues to be carried out as usual, and this presents health and safety risks to many parties. To smooth the implementation of the ePROMISE System, BMI has established project governance consisting of two (2) Committees: Steering Committee for the Implementation of the Digital Signature Module Project of the Public Service Department Sponsorship Agreement Documents; and Project Working Committee for implementing the Digital Signature Module of the Public Service Department Sponsorship Agreement Documents. The Go Live ePROMISE system has been implemented since 25 August 2021, and online Outreach sessions with students to explain the guidelines for completing the agreements digitally were held from 25 August 2021 to 31 October 2021, which involved students from the following programmes: (89)
RkJQdWJsaXNoZXIy MTc1NDAy